Procurement specialist

Availability

  • Full time, Immediate

Location

  • Washington, DC

Job Summary

  • As a Procurement Specialist assigned to OBO/RM/EX/MSD, the incumbent works closely with
    general services representatives and Division management to ensure end to end customer
    support and accountability and provides reports as needed to the Branch and Division Chiefs
    and/or general services representative.

Duties/Responsibilities

  • Serves as a procurement purchasing agent within delegated procurement guidelines.

  • Provides acquisition research according to internal policies, procedures, and guidelines in accordance with the Federal Acquisition Regulations (FAR) and Departmental procurement directives for purchases through General Services Administration (GSA) contracts, open market suppliers, and
    through “micro” purchases via purchase cards, through Blanket Purchase Agreements (BPAs), and via other acquisition vehicles as necessary.

  • Ensures that all procedures are followed in initiating procurement actions, that funds have been certified as available, and that required approvals are obtained and documented.

  • Conducts inventories of office supplies and independently initiates procurement actions to
    maintain adequate stock levels.

  • Provides for procurement of furniture and office supplies by independently reviewing requests.

  • Reviews specifications and requirements, performs analysis of equipment capabilities, costs, application to requirements, and determines what is to be procured, monitoring the
    process throughout.

  • Analyzes the use of contracted services, ensuring that guidelines are followed in obtaining
    services.

  • Determines appropriate methods of procurement (e.g., lease vs. purchase,
    rechanneling of available resources, etc.).

  • Prepares requisitions for equipment supplies renewals, periodicals, and building services.

  • Liaises with appropriate office within the Department and private industry to ensure timely completion of requests and to keep informed of the latest equipment, technology, and services on the market.

  • Ensures that centralized computerized record of purchases, distribution, renewal dates, locations, and costs are accurately and timely maintained.

  • Performs any unusual procurement activities as may be tasked by higher level management.

  • Reviews all requests for furniture, equipment, containers, and other services, and scrutinizes
    the justifications to determine if procurement is economically feasible and if the required item
    or service is already available from within the Department.

  • Prepares narrative justifications or Statements of Work (SOWs) for certain procurement activities;

  • Contacts vendors regarding the availability of particular items or services.

  • Obtains price quotations and delivery schedules.

  • Works with Financial Management in facilitating and coordinating the budget estimates for the
    anticipated purchases.

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