Junior analyst program coordinator

Availability

  • Full time, Immediate

Location

  • Washington, DC

Job Summary/Task Order Requirements

  • The Office of International Visitors - ECA/PEN in Washington, DC, has the immediate need to hire a full-time GS-301-09/2 Junior Analyst (Program Coordinator) to support the Office of lntemational Visitors (OIV).

  • The incumbent will serve as a Junior Analyst (Program Coordinator) in the U.S. Department of State's (DOS) Bureau of Educational and Cultural Affairs (ECA), under the authority of the Fulbright-Hays Act of 1961 as amended and the Smith-Mundt Act of 1948. The International Visitor Leadership Program (JVLP) is a professional exchange program that provides a practical application of public diplomacy. It strengthens bilateral and multilateral relations, which advances U.S. positions on global issues to stimulate international and U.S. dialogue. These exchanges embody the purposeful implementation of people-to-people diplomacy in the U.S. national interest with the goal of furthering U.S. government foreign policy objectives as defined by the Administration and Congress.

  • The Junior Analyst (Program Coordinator) will serve in the IVLP Division and the IVLP On Demand Division of the Office of lntemational Visitors in the U.S. Department of State's Bureau of Educational and Cultural Affairs (ECA). The Office requires a contractor to assist with a wide variety of administrative functions to help implement IVLP projects that support U.S. foreign policy issues such as countering violent extremism, cybersecurity, and entrepreneurship. The contractor will provide administrative support for a wide range of project types from individual projects, single country projects, regional and multiregional group projects. The contractor will also support projects that require a quick tum-around time to respond to emerging foreign policy priorities. The contractor may also work on various special initiatives each year that require substantial administrative and logistical coordination.

  • Under the direction of a Branch Chief, the program coordinator will provide administrative office support and work directly with program officers in the implementation of lVLP projects.

Task Order Purpose

  • The purpose of this task order is to provide a professional service employee to serve a five-year contract (one base-year with four option years as a program coordinator in the Office of International Visitors, to serve in the Office of International Visitors in the U.S. Department of State's Bureau of Educational and Cultural Affairs (ECA).

Personnel Requirements

  • The Junior Analyst (Program Coordinator) will work domestically to provide administrative support for the full range of International Visitor Leadership Program (IVLP) projects.

Duties/Responsibilities

  • Under the direction of a Branch Chief, the program coordinator will provide administrative office support, and work directly with program officers in the implementation of IVLP projects.

  • Enter and/or track participant flight data into the Exchange Visitor database.

  • Produce program booklets, professional biographies and welcome packets for International Visitors.

  • Make preparations for program openings, including securing and preparing meeting rooms.

  • Serve as one of the OIV's Alternate Responsible Officer for SEVIS processing ofDS-2019 forms.

  • Communicate with the Department's Office of Language Services to process requests for contract
    interpreters and/or IVLP liaison officers.

  • Request hotel and transportation arrangements.

  • Reconcile program budgets.

  • Participate in meetings related to the administration of IVLP projects, including opening sessions with
    International Visitors.

  • Assist with logistical arrangements to help visitors navigate professional appointments in Washington,
    DC.

  • Serve as a representative, as needed, on office-wide committees working in support of the IVLP, such as the SEVIS working group or Share Point committees.

  • Provide administrative support as needed on new Bureau initiatives.

  • Make travel arrangements.

  • Other duties as assigned.

Personal Contacts

  • Contacts are with Bureau and Departmental employees at all levels, colleagues in the foreign affairs community and representatives of private sector and non-governmental organizations involved in IVLP programs. Additional contacts include IVLP participants, interpreters and liaison officer, the national program agencies, Global Ties U.S. and its nationwide member organizations, and volunteers. The incumbent will represent the Department in meetings with the IVLP participants, who comprise, among others, ministerial level officials, judicial officials, heads of corporations, members of parliaments, state and regional governors, mayors of large cities, heads of non-profit and civic activism organizations. Contacts are characterized by their unstructured setting and by the flexibility of approach and breadth of the subject matter.

Purpose of Contacts

  • The purpose of the contacts is to obtain or exchange information and provide advice to management officials on non-controversial program related matters.

Special Knowledge Requirements

  • International Visitor exchange work is an extremely specialized endeavor requiring strong organizational skills and great attention to detail for the execution of highly visible programs and projects. Work is characterized by a basic knowledge of U.S. foreign policy initiatives and the principles, theories, and practices of international relations and the ability to apply these to IVLP projects.

  • The Program Coordinator will have an ability to communicate verbally and in writing to prepare reports, discuss recommendations and findings. The Program Coordinator wil1 make recommendations for new processes and innovative techniques to address a heavy and complicated workload. The incumbent must also maintain precise records and financial data.

  • Personal Contacts are with Bureau and Departmental employees at all levels, colleagues in the foreign affairs community and representatives of private sector and non-governmental organizations involved in IVLP projects. Additional contacts include IVLP participants, interpreters and liaison officer, the national program agencies, Global Ties U.S. and its nationwide member organizations, and volunteers.

  • The incumbent will represent the Department in meetings with the IVLP participants, who comprise, among others, ministerial level officials, judicial officials, heads of corporations, members of parliaments, state and regional governors, mayors of large cities, heads of non-profit and civic activism organizations. Contacts are characterized by their unstructured setting and by the flexibility of approach and breadth of the subject matter. The purpose of the contacts is to obtain or exchange information and provide advice to management officials on non-controversial program related matters.

Technical Guidance/Skills Required

  • Knowledge and exposure to international and cultural exchanges, or other types of international
    programming or activities.

  • Knowledge and exposure to the public diplomacy objectives and priorities of the international exchange programs of the Department of State, and in particular the International Visitor Leadership Program (IVLP).

  • Familiarity with U.S. government and/or State Department administrative policies and procedures as they pertain to operational requirements of international exchange programs.

  • Strong interpersonal skills to maintain effective communication with IVLP partners, such as professional resources, National Program Agencies, Global Ties U.S. and community members, and representatives of other governmental and private sector entities involved with the IVLP.

  • Excellent ability to work independently, with minimal supervision, and multi-task in a high volume, fast-
    pace work environment.

  • Excellent attention to detail.

  • Ability to respond positively and act independently in responding to inquiries about IVLP administration.

  • Ability to organize and set priorities effectively under pressure.

  • Analytical skills, sound judgment, and ability to respond positively in resolving complex and frequently
    changing program and administrative policies.

  • Ability to draft, format and produce correspondence for a wide variety of reports and presentations.

  • Competency in performing research and in preparing statistical data and reports on the results.

  • Facility with standard software, including the complete Microsoft Office Suite (Word, Excel, Access,
    PowerPoint, SharePoint), and an ability to learn and work with other software and database applications.

  • A Bachelor's Degree is required for this position

  • Foreign language skills are preferred but not required.

  • Ability to obtain and maintain a security clearance at the Secret level.

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